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NORTH HANOVER TOWNSHIP
TOWNSHIP COMMITTEE MEETING
MINUTES
March 21, 2019, 7:00 P.M.
CALL TO ORDER Mayor DeBaecke called the meeting to order at 7:00 p.m.
FLAG SALUTE: Led by Mayor DeBaecke
ROLL CALL: Mayor DeBaecke Deputy Mayor O’Donnell Committeeman DeLorenzo Committeeman Doyle Committeeman Kocubinski
Absent: None
Also Present: Clerk Mary Picariello and Township Attorney Roselli
SUNSHINE STATEMENT: “The provisions of the Open Public Meetings Act have been met. Notice of this meeting has been transmitted by email to the Courier Post, Burlington County Times and The Trenton Times as well as given to those having requested same and posted on the Township bulletin board located in the foyer of the municipal building”.
PUBLIC COMMENT AS IT RELATES TO AGENDA ITEMS
Mayor DeBaecke opened the meeting to the public. There were no public comments this evening.
MOTION TO CLOSE PUBLIC COMMENT Proposed By: Committeeman Doyle Seconded By: Committeeman DeLorenzo
REVIEW OF CORRESPONDENCE Clerk Picariello noted late correspondence was received from Ms. Darlene Morrow. Ms. Morrow runs the Blood Drive for North Hanover Township. The Red Cross sent correspondence thanking Ms. Morrow for her drive. There were various hospitals listed that benefited from the successful drive.
ENGINEER’S REPORT Engineer Hirsh was not present this evening however, a written report was sent. Clerk Picariello noted the FY2016 Municipal Park grant project was approved to spend remaining funds on bathroom improvements. The FY 2015/2016 NJDOT grant project for Jones Mill Road drainage improvements was scheduled for March 25th and the additional paving work was not scheduled yet. The FY 2018 NJDOT project was still awaiting formal approval to go out to bid. The stormwater cleaning project on Meany Road has been completed. It was also noted that the guardrail repair on Meany Road was in process of being coordinated.
DEPARTMENT REPORTS FOR
FEBRUARY 2019
a.
Tax Collector
b.
Construction, Zoning & Mobile Homes (no report
submitted)
c.
North Hanover & Chesterfield Courts
d.
Jacobstown Volunteer Fire Company
e.
Police Department
MINUTES FOR APPROVAL
· March 7, 2019 – Regular/Budget Meeting
· March 7, 2019 – Executive Session
BILLS AND CLAIMS FOR APPROVAL
ORDINANCE – INTRODUCTION 2019-01 Ordinance to Exceed the Municipal Budget Appropriation Limits and to Establish a Cap Bank Pursuant to N.J.S.A. 40A:4-45.14
ORDINANCE 2019-01
COUNTY OF BURLINGTON
TOWNSHIP OF NORTH HANOVER
CALENDAR YEAR 2019
ORDINANCE TO EXCEED THE MUNICIPAL BUDGET APPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK (N.J.S.A. 40A: 4-45.14)
WHEREAS,
the Local Government CAP Law, N.J.S.
40A:4-45.1 et seq., provides that in the preparation of its annual
budget, a municipality shall limit any increase in said budget to
2.5% unless authorized by ordinance to increase it to 3.5%
over the previous year’s final appropriations, subject to certain
exceptions; and
WHEREAS,
N.J.S.A. 40A: 4-45.15a provides that a
municipality may, when authorized by ordinance, appropriate the
difference between the amount of its actual final appropriation and the
2.5%
percentage rate as an exception to its final appropriations in either of
the next two succeeding years; and
WHEREAS,
the
Township Committee of the
Township of North
Hanover in the County of Burlington finds it
advisable and necessary to increase its CY 2019 budget by
up to 3.5% over the previous year’s final appropriations,
in the interest of promoting the health, safety and welfare of the
citizens; and
WHEREAS,
the
Township Committee of the
Township of North
Hanover in the County of Burlington hereby
determines that a
3.5%
increase in the budget for said year, amounting to $ 26.953.60
in excess of the increase in final appropriations otherwise
permitted by the Local Government CAP Law, is advisable and necessary;
and,
WHEREAS,
the
Township Committee of the
Township North
Hanover of in the County of Burlington hereby
determines that any amount authorized herein above that is not
appropriated as part of the final budget shall be retained as an
exception to final appropriation in either of the next two succeeding
years.
NOW THEREFORE BE IT ORDAINED,
by the
Township Committee of the
Township of North
Hanover in the County of Burlington, a majority of
the full authorized membership of this governing body affirmatively
concurring, that, in the CY 2019 budget year, the final
appropriations of the
Township
of
North Hanover shall, in
accordance with this ordinance and N.J.S.A. 40A: 4-45.14, be increased
by 3.5%, amounting to $ 94,337.60,
and that the CY 2019 municipal budget for the
Township of North Hanover be approved and adopted
in accordance with this ordinance; and
BE IT FURTHER ORDAINED,
that any amount authorized
herein above that is not appropriated as part of the final budget shall
be retained as an exception to final appropriation in either of the next
two succeeding years; and
BE IT FURTHER ORDAINED,
that a certified copy of this
ordinance as introduced be filed with the Director of the Division of
Local Government Services within 5 days of introduction; and
BE IT FURTHER ORDAINED,
that a certified copy of this ordinance upon adoption, with the recorded
vote included thereon; be filed with said Director within 5 days after
such adoption.
MOTION TO INTRODUCE
SET PUBLIC HEARING FOR APRIL 4,
2019 AT 7:00 P.M.
ORDINANCE – INTRODUCTION 2019-02 Ordinance of the Township of North Hanover, County of Burlington, State of New Jersey, Appropriating $20,000.00 from the Capital Improvement Fund to Provide for the Purchase of Fire Company Vehicle
ORDINANCE 2019-02
COUNTY OF BURLINGON
TOWNSHIP OF NORTH HANOVER AN ORDINANCE OF THE TOWNSHIP OF NORTH HANOVER, COUNTY OF BURLINGTON, STATE OF NEW JERSEY APPROPRIATING $20,000.00 FROM THE CAPITAL IMPROVEMENT FUND TO PROVIDE FOR THE PURCHASE OF FIRE COMPANY VEHICLE
BE IT ORDAINED by the
Township Committee of the Township of North Hanover, in the County of
Burlington, State of New Jersey, as follows:
SECTION 1.
$20,000.00 is hereby
appropriated from the Capital Improvement Fund of the Township of North
Hanover, in the County of Burlington, New Jersey (the “Township”) to
provide for the purchase of Fire Company Vehicle and accessory equipment
therefor and incidental thereto.
SECTION
2.
Said acquisitions are lawful capital improvements of the Township
having a period of usefulness of at least five (5) years.
Said improvements and acquisitions shall be made as general
improvements, no part of the cost of which shall be assessed against
property specially benefited.
SECTION 3.
This ordinance shall take effect upon final passage and
publication according to law.
MOTION TO INTRODUCE
SET PUBLIC HEARING FOR APRIL 4,
2019 AT 7:00 P.M.
CONSENT AGENDA DEFINED:
All Resolutions listed on today’s consent agenda are to be considered as one vote by Township Committee and will be enacted by one motion. There will be no discussion of these items. If discussion is desired, that item will be removed from the consent agenda and considered separately.
2019-50
Resolution Certifying the North Hanover Township Committees
Compliance with the United States Equal Employment Opportunity
Commissions “Enforcement guidance on the consideration of Arrest and
Conviction Records in Employment Decisions Under Title VII of the Civil
Rights Act of 1964”
RESOLUTION 2019-50
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
RESOLUTION CERTIFYING THE NORTH HANOVER TOWNSHIP COMMITTEES
COMPLIANCE WITH THE
UNITED STATES EQUAL EMPLOYMENT OPPORTUNITY COMMISSION’S
“Enforcement Guidance on the Consideration of Arrest and Conviction
Records in Employment Decisions Under Title VII of the Civil Rights Act
of 1964”
WHEREAS,
N.J.S.A. 40A:4-5 as amended by P.L. 2017, c.183 requires the
governing body of each municipality and county to certify that their
local unit’s hiring practices comply with the United States Equal
Employment Opportunity Commission’s “Enforcement Guidance on the
Consideration of Arrest and Conviction Records in Employment Decisions
Under Title VII of the Civil Rights Act of 1964,”
as amended,
42 U.S.C. § 2000e et seq., (April 25, 2012)
before submitting its approved annual budget to the Division of Local
Government Services in the New Jersey Department of Community Affairs;
and
WHEREAS,
the members of the North Hanover Township Committee have familiarized
themselves with the contents of the above-referenced enforcement
guidance and with their local unit’s hiring practices as they pertain to
the consideration of an individual’s criminal history, as evidenced by
the group affidavit form of the governing body attached hereto.
NOW, THEREFORE BE IT RESOLVED,
That the Township Committee
of the Township of North Hanover, hereby states that it has
complied with N.J.S.A. 40A:4-5, as amended by P.L. 2017, c.183,
by certifying that the local unit’s hiring practices comply with the
above-referenced enforcement guidance and hereby directs the Clerk to
cause to be maintained and available for inspection a certified copy of
this resolution and the required affidavit to show evidence of said
compliance.
2019-51
Resolution Authorizing Budget by Title Only
RESOLUTION 2019-51
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
AUTHORIZE READING BUDGET BY
TITLE ONLY
WHEREAS, N.J.S.A. 40A:4-8, as amended by Chapter 95, P.L. 2015 provides that the Budget may be read by title only at the time of the Public Hearing if a Resolution is passed by not less than a majority of the full Governing Body, providing that at least one week prior to the date of hearing a complete copy of the Budget had been made available for public inspection and shall be made available to each person upon request.
NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of North Hanover, in the County of Burlington and State of New Jersey, as follows:
1. The Township Committee, for the aforementioned reasons, hereby determines that the Budget shall be read by title only.
2019-52
A Resolution Increasing Deferred Local School Tax
RESOLUTION 2019-52
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
RESOLUTION INCREASING DEFERRED
LOCAL SCHOOL TAX
WHEREAS, under the provisions of statute, when a municipality raises school taxes on a school year basis, an amount of not more than fifty percent of the levy may be deferred to the following year, providing no requisition has been made for such amount or any portion of such amount; and
WHEREAS, the North Hanover Township School District tax is levied on a school year basis; and
WHEREAS, fifty percent of the school tax levy of the North Hanover Township School District levied by the Township of North Hanover in 2018 is $1,514,187.50; and
WHEREAS, $1,352,643.50 of the above amount has previously been deferred, leaving an available balance of $161,544.00 to be deferred.
NOW, THEREFORE, BE IT RESOLVED
that the governing body of the
Township of North Hanover
hereby desires to defer additional school district tax in the
amount of $161,544.00 to the year
2019.
2019-53
A Resolution Increasing Deferred Regional School Tax
RESOLUTION 2019-53
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
RESOLUTION INCREASING DEFERRED
REGIONAL SCHOOL TAX
WHEREAS, under the provisions of statute, when a municipality raises school taxes on a school year basis, an amount of not more than fifty percent of the levy may be deferred to the following year, providing no requisition has been made for such amount or any potion of such amount, and
WHEREAS, the Northern Burlington County Regional School District tax is levied on a school year basis, and
WHEREAS, fifty percent of the school tax levy of the Northern Burlington County Regional School District levied by the Township of North Hanover in 2018 is $1,447,594.50, and
WHEREAS, $1,441,070.00 of the above amount has previously been deferred, leaving an available balance of $6,524.50 to be deferred.
NOW, THEREFORE, BE IT RESOLVED that the governing body of the Township of North Hanover hereby desires to defer additional school district tax in the amount of $6,524.50 to the year 2019.
NON-CONSENT AGENDA
2019-54 Resolution Authorizing Contract with Signature Flooring for Carpeting and Other Improvements to the Jeanette Bowers Community Center Building
RESOLUTION 2019-54
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
RESOLUTION
AUTHORIZING CONTRACT WITH SIGNATURE FLOORING FOR CARPENTING AND OTHER
IMPROVEMENTS TO THE JEANETTE BOWERS COMMUNITY CENTER BUILDING
WHEREAS,
the Township of North Hanover requires the services of a contractor for
purposes of carpeting and making other necessary improvements to the
Jeanette Bowers Community Center building; and
WHEREAS,
the Township Committee has determined
and certified in writing that the value of the contract will not exceed
$17,500; and
WHEREAS, the Township
Committee has solicited two competitive quotations of the service
required and have determined that the proposal from Signature Flooring
is the most advantageous, price and other factors considered; and
WHEREAS,
it is the
desire of the Township Committee to accept the proposal from Signature
Flooring for carpeting and other improvements to the Jeanette Bowers
Community Center building in an amount not to exceed $3,300.00; and
WHEREAS, funds are available to accept said proposal, as
evidenced by the attached Certification of Availability of Funds;
NOW, THEREFORE, BE IT RESOLVED, by the Township of North
Hanover that it does hereby accept the proposal from Signature Flooring
and it does hereby authorize a contract in an amount not to exceed
$3,300.00 for carpeting and other improvement services for the Jeanette
Bowers Community Center building.
BE IT FURTHER RESOLVED that
the required “Notice of Contract Awards” shall be published in the legal
newspaper as required by law within ten (10) days of its passage.
2019-55 Resolution Awarding Contract for Grass Cutting and Maintenance of Township Property and Recreation Fields
RESOLUTION 2019-55
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
RESOLUTION AWARDING CONTRACT FOR
GRASS CUTTING AND MAINTENANCE OF TOWNSHIP PROPERTY AND RECREATION FIELDS
WHEREAS,
the Township of North Hanover requires the services of a vendor for
purposes of grass cutting and maintenance of Township property and
recreation fields; and
WHEREAS,
the Township of North Hanover
issued and had published a Notice to Bidders for purposes of
receiving sealed bids in accordance with the Township’s Bid
Specifications prepared by the Township;
and
WHEREAS,
sealed bids were received and opened on March 14, 2019, as
follows:
Company
Bid for 2019
Bid for 2020
JB Lawn & Land Care, LLC
$20,000.00
$20,000.00
PO BOX 430
Woodstown, NJ 08098
WHEREAS,
the Township Attorney and Township Clerk have reviewed the bid proposal
submitted by JB Lawn & Land Care LLC, the apparent lowest responsible
bidder and has determined that the bid proposal is in compliance with
the bid specification requirements; and
WHEREAS,
the Township of North Hanover has sufficient funding in place for this
contract for 2019 as evidenced by the Chief Financial Officer’s
certification of the availability of funds and with the availability of
funds for 2020 being subject to adoption of the Township’s annual
municipal budget.
NOW THEREFORE, BE IT RESOLVED
by the Township Committee of the Township of North Hanover, County of
Burlington County, State of New Jersey that an award of contract is
hereby issued to JB Lawn & Land Care, LLC, with offices at PO Box 430,
Woodstown, NJ 08098 for Grass Cutting and Maintenance of Township
Property and Recreation Fields located in the Township of North Hanover
for an initial term of two years in the amount of $20,000.00 for 2019
and $20,000.00 for 2020.
BE IT FURTHER RESOLVED
that the Mayor and/or Township Clerk are hereby authorized to sign the
aforesaid contract on behalf of the Township.
BE IT FURTHER RESOLVED
that a copy of this resolution shall also be forwarded to JB Lawn & Land
Care, LLC upon its adoption by the Township Committee.
2019-56 Resolution Amending and Supplementing the Manual of Rules and Regulations for the Township of North Hanover Police Department
RESOLUTION 2019-56
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
AMENDING AND SUPPLEMENTING THE MANUAL OF RULES AND REGULATIONS FOR THE
TOWNSHIP OF NORTH HANOVER POLICE DEPARTMENT
WHEREAS, the Township of North Hanover has adopted a
Manual of Rules and Regulations for the Township of North Hanover Police
Department; and
WHEREAS, in accordance with N.J.S.A. 40A:14-118 and Rule
1:1.2 of the Manual, the Township may by Resolution amend or revoke any
of the rules, regulations, or procedures previously adopted, and
WHEREAS, the Township Committee desires to adopt the
Standard Operating Procedures (S.O.P.) numbered and entitled as follows:
Number
Entitled
60
Duty to Warn Notifications and Procedures
NOW THEREFORE BE IT RESOLVED by the Township Committee of
the Township of North Hanover, County of Burlington, that the above
changes to the Manual of Rules and Regulations for the Township of North
Hanover Police Department here hereby adopted.
BE IT FURTHER
RESOLVED that in the
event that any portion of this resolution is determined to be
invalid, such determination shall not affect he remaining portions
of the resolution, which are hereby declared to be severable.
DISCUSSION
·
Waste Facility Summer Hours
Committeeman DeLorenzo noted that the waste facility employees kept
track of those that attended for the extended hours.
After discussion, there was a general consensus to amend the
extended hours for July and August only.
Clerk Picariello was instructed to amend the website, send an
email blast and make sure proper signage was available.
2019 BUDGET INTRODUCTION 2019-57 Authorizing Introduction of the 2019 Municipal Budget
MOTION TO INTRODUCE
(MAYOR SETS THE
PUBLIC HEARING FOR APRIL 18, 2019)
TOWNSHIP COMMITTEE “COMMENTS” Committeeman Kocubinski noted his attendance at the Burlington County Agricultural Board meeting.
Committeeman Doyle noted concerns over the intersection of Meany Road. He noted the County would be installing rumble strips and would look into a flashing beacon. He also expressed his appreciation for the Township Committees professional conduct as he recently attended another Committee meeting.
Deputy Mayor O’Donnell noted he and the Mobile Home Inspector sent various violations to Mobile home parks. He also made note of the destruction and chaos going on in Plumsted Township as it relates to the new pipeline installation.
Mayor DeBaecke noted his attendance at the Cookstown Fire Department dinner . He also reported that it appears Plumsted will be taking control of Provinceline Road on or about April 8th due to the Lennar Homes project. He noted the drainage repairs on Meany Road and Larrison Road. He stated four of the baseball fields were completed. He also noted his meeting with the Engineer at the park bathrooms. He also stated Senator Sweeney had sent some documentation asking to pass a resolution with regards to the Path for Progress and he noted he was still reviewing.
PUBLIC PARTICIPATION Questions, comments or statements from members of the public in attendance.
Mayor DeBaecke opened the meeting to the public. There were no public comments this evening.
MOTION TO CLOSE PUBLIC COMMENT Proposed By: Committeeman DeLorenzo Seconded By: Deputy Mayor O’Donnell
EXECUTIVE SESSION RESOLUTION 2019-58 Authorizing a Closed Session Meeting to discuss the following matter(s) pursuant to N.J.S.A. 47:1A-1 and N.J.S.A. 10:4-12; Contract Matters, Personnel Matters and Litigation matters
RESOLUTION 2019-58
TOWNSHIP OF NORTH HANOVER
AUTHORIZING A CLOSED SESSION
MEETING
WHEREAS, the Open Public Meetings Act, P.L. 1975, Chapter 231 and P.L. 2001, C. 404, permits the exclusion of the public from a meeting in certain circumstances; and
WHEREAS, the Township Committee of North Hanover Township wishes to go into a closed Executive Session and is of the opinion that such circumstances presently exist which should not be discussed in public, and
WHEREAS. the Open Public Meetings Act pursuant to N.J.S.A. 47:1A-1 and N.J.S.A. 10:4-12 permits the Township Committee to discuss certain matter(s) in private, and in this case for the purpose of the Township Committee to discuss contract negotiations, litigation and personnel matters in this regard. NOW, THEREFORE, BE IT RESOLVED by Township Committee of North Hanover Township that it will go into an Executive Session for the purpose of the Township Committee to discuss Contract Matters, Litigation and Personnel matters.
BE IT FURTHER RESOLVED that the results of such discussion may be revealed at such time as the matter(s) are resolved and/or a contract(s) is signed and/or the negotiations are formally settled. Interested parties may contact the Township Clerk anytime during normal business hours for periodic updates as to the availability in this regard.
MOTION TO TABLE INDEFINITELY
BACK TO PUBLIC SESSION
MOTION TO ADJOURN
7:22 pm Proposed By: Deputy Mayor O’Donnell Seconded By: Committeeman Kocubinski
Respectively submitted,
__________________
Mary Picariello, RMC/CMR/CTC
Township Clerk
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