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NORTH HANOVER TOWNSHIP
TOWNSHIP COMMITTEE MEETING
MINUTES
May 16, 2019, 7:00 P.M.
CALL TO ORDER Mayor DeBaecke called the meeting to order at 7:00 p.m.
FLAG SALUTE: Led by Mayor DeBaecke
ROLL CALL: Mayor DeBaecke Committeeman DeLorenzo Committeeman Doyle Committeeman Kocubinski
Absent: Deputy Mayor O’Donnell
Also Present: Deputy Clerk Alexandra DeGood and Township Attorney Roselli
SUNSHINE STATEMENT: “The provisions of the Open Public Meetings Act have been met. Notice of this meeting has been transmitted by email to the Courier Post, Burlington County Times and The Trenton Times as well as given to those having requested same and posted on the Township bulletin board located in the foyer of the municipal building”.
PUBLIC COMMENT AS IT RELATES TO AGENDA ITEMS Mayor DeBaecke opened the meeting to the public. There were no public comments this evening.
MOTION TO CLOSE PUBLIC COMMENT Proposed By: Committeeman Doyle Seconded By: Committeeman DeLorenzo
REVIEW OF CORRESPONDENCE
1.
Annual Memorial Day Ceremony – Brigadier General
Doyle Cemetery
Deputy DeGood noted the response was due May 23rd and
inquired as to who would be attending.
Committeeman DeLorenzo noted he would be unable to walk it.
The remain three Committeemen stated they would attend and a
follow-up call needed to be made to Deputy Mayor O’Donnell
ENGINEER’S REPORT Engineer Hirsh was not present this evening but had submitted a written report. Mayor DeBaecke noted the improvements to be made to the Green Acres Park bathrooms. He also stated the NJDOT FY2018 project would be awarded tonight. He also stated the close out for Provinceline Road was occurring tonight. The drainage issue on Hanover Drive was awaiting quotes.
DEPARTMENT REPORTS FOR APRIL
2019
a.
Tax Collector
b.
Construction, Zoning & Mobile Homes
c.
North Hanover Courts
d.
Jacobstown Volunteer Fire Company
e.
Police Department
MINUTES FOR APPROVAL
· May 2, 2019 – Regular Meeting
· May 2, 2019 – Executive Session
BILLS AND CLAIMS FOR APPROVAL
CONSENT AGENDA DEFINED:
All Resolutions listed on today’s consent agenda are to be considered as one vote by Township Committee and will be enacted by one motion. There will be no discussion of these items. If discussion is desired, that item will be removed from the consent agenda and considered separately.
2019-69 Resolution Awarding Contract for Professional Services to Community Grants and Planning (CGP) for Township Housing Rehabilitation Program and Appointing CGP as Administrative Agent
RESOLUTION 2019-69
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
RESOLUTION APPROVING CONTRACT WITH COMMUNITY GRANTS AND PLANNING FOR
AFFORDABLE HOUSING ADMINISTRATIVE AGENT AND HOUSING REHABILITATION
ADMINISTRATION FOR THE TOWNSHIP OF NORTH HANOVER
WHEREAS,
the Township of North Hanover requires the services of an Affordable
Housing Administrative Agent and Housing Rehabilitation Administration
consultant for the calendar year 2019; and
WHEREAS, the Township of North Hanover received a written
proposal from CGP&H, LLC, 101 Interchange Plaza, Suite 301, Cranbury, NJ
dated April 26, 2019, a
copy of which is on file with the Township Clerk, for the purpose set
forth above; and
WHEREAS, the Township Committee considered the proposal
and has determined to award a non-fair and open contract to CGP&H, LLC
for its Affordable Housing Administrative Agent and Housing
Rehabilitation Consultant for the Township of Old Bridge for calendar
year 2019, and such other related duties that the Township may require
from time to time in the administration of its affordable housing
program, in accordance with CGP&H, LLC proposal on file with the Office
of the Township Clerk.
NOW, THEREFORE, BE IT RESOLVED
by the Township Committee of the Township of North Hanover, County of
Burlington, State of New Jersey, as follows:
1.
It does hereby approve of a contract with
CGP&H, LLC, 101 Interchange
Plaza, Suite 301, Cranbury, NJ for the year ending December 31,
2019 for Affordable Housing Administrative Agent and Housing
Rehabilitation Administration services and such other services that may
be required by the Township in connection with its affordable housing
program in an amount not to exceed $15,000.00, in accordance with CG&H,
LLC’s proposal on file with the Township Clerk.
2.
The award of the contract is contingent upon the issuance of a
Certification of Availability of Funds by the CFO certifying the
existence of a sufficient appropriation to fund the said contract.
3.
The Mayor and Township Clerk are hereby authorized to sign the contract
documents necessary to effectuate the award of this contract.
The Township Attorney shall prepare any and all contractual
documents prepared in furtherance of this award.
4.
This is a contract for professional services and according to New Jersey
Public Contract Law the Township Clerk shall publish a statement of
reasons for awarding of the contract, to wit: Administrative Agent and
Housing Rehabilitation Consultant.
This resolution is conditioned upon the
following:
A.
Formal execution of a contract prepared by the Township Attorney that is
signed by the Mayor and Township Clerk.
B.
Issuance of a Certificate of Availability of Funds as aforesaid.
C.
Compliance by the vendor with signing the mandatory affirmative action
language required by law.
D.
Compliance by the Vendor with filing of Affirmative Action Form AA302 or
AA201, or otherwise complying with affirmative action employee
information reporting.
No contract shall be considered awarded
unless, and until, the above requirements are executed.
NON-CONSENT AGENDA
2019-70 Resolution Authorizing Provinceline Road Reconstruction Project Change Order Two (2) Final
RESOLUTION 2019-70
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
A RESOLUTION AUTHORIZING
PROVINCELINE ROAD RECONSTRUCTION PROJECT CHANGE ORDER TWO (2) FINAL
WHEREAS, the Township Committee of North Hanover Township authorized a contract with Arawak Paving Company Inc., 7503 Weymouth Road, Hammonton, New Jersey 08037, in the amount of $516,599.00, for the Road Improvements; and
WHEREAS, the Township Engineer recommended that Change Order # 2 which increases the contract amount by $18,125.25 to reflect an adjustment of quantities to final constructed quantities, traffic director fees and paving quantity; and
NOW THEREFORE BE IT RESOLVED by the Township Committee of North Hanover Township, County of Burlington, State of New Jersey:
1. Change Order Number 2, in the amount of $18,125.25 is hereby approved to amend the contract with Arawak Paving Company Inc. to a final contract amount of $567,158.79.
2. The Mayor of North Hanover Township is hereby authorized to sign the attached Change Order Number 2.
2019-71 Resolution Authorizing Pay Estimate No. Three (3) Final to Arawak Paving Company, Inc. in Connection with the Provinceline Road Reconstruction Project
RESOLUTION 2019-71
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
A RESOLUTION AUTHORIZING PAY
ESTIMATE NO. THREE (3) FINAL TO ARAWAK PAVING COMPANY, INC.
IN CONNECTION WITH THE PROVINCELINE ROAD RECONSTRUCTION PROJECT
WHEREAS,
the Township of North Hanover’s Engineers, Environmental Resolutions
, Inc., has reviewed the Arawak Paving Company
Inc.’s Payment Certificate No. 3 Final,
representing the final payment in the total amount of $60,325.78,
for the Provinceline Road Reconstruction Project; and
WHEREAS, the Township's
Engineer has determined that the condition of the improvement is
satisfactory; and
WHEREAS, it is the
recommendation of the Township’s Engineer that the Township of North
Hanover authorize the release of final payment on voucher in the total
amount of $60,325.78 to Arawak Paving Company, Inc.; and
WHEREAS, it is the intention
of the Township Committee to approve the release of final payment on
voucher in the amount referenced herein, in accordance with the Township
Engineer’s recommendations.
NOW THEREFORE, BE IT RESOLVED,
by the Township Committee of the Township of North Hanover, that the
Township authorizes the release final payment on voucher in the total
amount of $60,325.78 to Arawak Company, Inc.
BE IT FURTHER RESOLVED that
copies of this resolution shall be provided to the Finance Director and
the Township Engineer for their information and attention.
2019-72 Resolution Releasing the Performance Bond for the 2017 Road Improvement Project Two (2) aka Provinceline Road Reconstruction Project and Accepting Maintenance Bond #0212074M
RESOLUTION 2019-72
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
A RESOLUTION RELEASING THE PERFORMANCE
BOND FOR THE 2017 ROAD IMPROVEMENT PROJECT CONTRACT TWO (2) aka
PROVINCELINE ROAD RECONSTRUCTION PROJECT AND ACCEPTING MAINTENANCE BOND
#0212074M
WHEREAS,
Environmental Resolutions, Inc. has inspected the Arawak Paving
Companies work with the
2017 Road Resurfacing Program Contract II
in North Hanover Township, New Jersey; and
WHEREAS, the Township's
Engineer has determined that the condition of the improvements are
satisfactory; and
WHEREAS, it is the
recommendation of the Township’s Engineer that the Township of North
Hanover release the Berkley Insurance Company of Performance Surety Bond
#0212074, in the amount of Five Hundred Sixteen Thousand Five Hundred
Ninety-Nine Dollars and 00/100 cents
($516,099.00) and accept the Berkley Insurance Company two (2)
year Maintenance Bond #0212074M in the amount Eighty-Five Thousand
Seventy-Three Dollars and 82/100 cents ($85,073.87), provided that the
release of the Performance Bond is contingent upon the payment of all
outstanding escrow invoices.
WHEREAS, it is the intention
of the Township Committee and in the best interest of the Township of
North Hanover to release the Performance Bond and accept a two year
Maintenance Bond in the amount referenced herein, contingent upon the
payment of all outstanding escrow invoices, in accordance with the
Township Engineer’s recommendations to expire on March 11, 2021.
NOW THEREFORE, BE IT RESOLVED,
by the Township Committee of the Township of North Hanover, that the
performance bond #82450674 be released for the 2017 Road Resurfacing
Program Contract II
described above and accept a two (2) year maintenance bond of $85,073.87
as well contingent upon the payment of all outstanding escrow invoice in
accordance with the Township Engineer’s recommendations
BE
IT FURTHER RESOLVED, that copies of this resolution shall be
provided to the Finance Director, the Township Engineer, and Arawak
Paving Company for their information and attention.
2019-73 Resolution Authorizing Contract with Signature Flooring for Carpeting and Other Improvements to the Municipal Building
RESOLUTION 2019-73
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
RESOLUTION
AUTHORIZING CONTRACT WITH SIGNATURE FLOORING FOR CARPENTING AND OTHER
IMPROVEMENTS TO THE MUNICIPAL BUILDING
WHEREAS,
the Township of North Hanover requires the services of a contractor for
purposes of carpeting and making other necessary improvements to the
Municipal building; and
WHEREAS,
the Township Committee has determined
and certified in writing that the value of the contract will not exceed
$17,500; and
WHEREAS, the Township
Committee has solicited competitive quotations of the service required
and have determined that the proposal from Signature Flooring is the
most advantageous, price and other factors considered; and
WHEREAS,
it is the
desire of the Township Committee to accept the proposal from Signature
Flooring for carpeting and other improvements to the Municipal building
in an amount not to exceed $1,900.00; and
WHEREAS, funds are available to accept said proposal, as
evidenced by the attached Certification of Availability of Funds;
NOW, THEREFORE, BE IT RESOLVED, by the Township of North
Hanover that it does hereby accept the proposal from Signature Flooring
and it does hereby authorize a contract in an amount not to exceed
$1,900.00 for carpeting and other improvement services for the Municipal
building.
BE IT FURTHER RESOLVED that
the required “Notice of Contract Awards” shall be published in the legal
newspaper as required by law within ten (10) days of its passage.
2019-74 Resolution Awarding Bid and Contract for FY2018 NJDOT Municipal Aid Program for the Schoolhouse Road Improvements Project
RESOLUTION 2019-74
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
RESOLUTION AWARDING BID AND CONTRACT FOR
FY 2018 NJDOT MUNICIPAL AID PROGRAM FOR THE SCHOOLHOUSE ROAD
IMPROVEMENTS PROJECT
WHEREAS,
the Township of North Hanover desires to improve Schoolhouse Road; and
WHEREAS,
the Township of North Hanover issued a Notice to Bidders for purposes of
receiving sealed bids in accordance with the Specifications, Proposal
and Contract Documents prepared the Township Engineer;
and
WHEREAS,
on April 30, 2019, bids were received as follows:
Company
Earle Asphalt Company
$166,813.13
1800
Route 34, Bldg. 2
Suite
205
Wall,
NJ 07719
Paving Plus, LLC
$169,720.00
PO Box 508
Franklinville, NJ 08322
American Asphalt Company, Inc.
$193,438.00
116
Main Street
W.
Collingswood Heights, NJ 08508
WHEREAS,
the Township Engineer has reviewed the bid proposal submitted by Earle
Asphalt Company, the apparent lowest responsible bidder and has
determined that the bid proposal is in compliance with the bid
specification requirements; and
WHEREAS,
the Township of North Hanover received a grant in the amount of
$235,000.00 from the FY 2018 New Jersey Department of Transportation
Trust Fund for the project; and
WHEREAS,
if applicable, the Chief Financial Officer has certified the
availability of funds.
NOW THEREFORE, BE IT RESOLVED
by the Township Committee of the Township of North Hanover, County of
Burlington County, State of New Jersey that an award is hereby issued to
Earle Asphalt Paving located at 1800 Route 34, Bldg. 2, Suite 205, Wall
NJ 07719, for the improvements to Schoolhouse Road located in the
Township of North Hanover as set forth in the bid specifications.
BE IT FURTHER RESOLVED
that the Mayor and/or Township Clerk is hereby authorized to sign the
aforesaid contract on behalf of the Township.
2019-75 Resolution Authorizing Contract with RNM Construction for Schoolhouse Road Park Bathroom Improvements
RESOLUTION 2019-75
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
RESOLUTON
AUTHORIZING CONTRACT WITH RNM CONSTRUCTION FOR SCHOOLHOUSE ROAD PARK
BATHROOM IMPROVEMENTS
WHEREAS,
the Township of North Hanover requires the services of a contractor for
purposes of improving the
bathrooms at the
Schoolhouse Road Park
located on Schoolhouse Road; and
WHEREAS,
the Township Committee has determined
and certified in writing that the value of the contract will not exceed
$17,500; and
WHEREAS, the Township
Committee has solicited three competitive quotations of the service
required and have determined that the proposal from RNM Construction
is the most advantageous, price and other factors considered; and
WHEREAS,
it is the
desire of the Township Committee to accept the proposal from RNM
Construction for Schoolhouse Road Park bathroom improvements,
in an amount not to exceed $7,300.00; and
WHEREAS, funds are available to accept said proposal, as
evidenced by the attached Certification of Availability of Funds;
NOW, THEREFORE, BE IT RESOLVED, by the Township of North
Hanover that it does hereby accept the proposal from RNM Construction
and it does hereby authorize a contract in an amount not to exceed $7,300.00
for bathroom improvements to the Schoolhouse Road Park.
BE IT FURTHER RESOLVED that
the required “Notice of Contract Awards” shall be published in the legal
newspaper as required by law within ten (10) days of its passage.
DISCUSSION
·
Accelerated DOT Municipal Aid Grant Cycle – This
discussion was tabled until Engineer Hirsh is present.
TOWNSHIP COMMITTEE “COMMENTS” Committeeman Kocubinski stated there were some Recreation issues. There was concern over the continuing rising cost with the NBIAA baseball program. Mayor DeBaecke inquired as to the increase. Committeeman Kocoubinski noted the cost was larger than Budgeted. He stated there was a need to explore an increase in registration at the request of the advisory committee. Mayor DeBaecke stated an in-depth discussion needs to be had with firm numbers in order to decide. He shared a flyer, to be disseminated to residents, regarding the parade road closures. After review, the Committee members present approved the flyer. Committeeman Kocubinski noted the Advisory Committee was exploring a possible town wide yard sale for September 28th. He would present more information at a later date. Attorney Roselli noted waivers of hold harmless would need to be executed.
Committeeman Doyle noted the police would be participating in National night out. He stated Chief Wells had a lot of good ideas.
Committeeman DeLorenzo noted he was looking forward to the Memorial Day Parade.
Mayor DeBaecke noted it was a time to reflect on those in the military
who have sacrificed this Memorial Day.
PUBLIC PARTICIPATION Questions, comments or statements from members of the public in attendance.
Mayor DeBaecke opened the meeting to the public. There were no public comments this evening.
MOTION TO CLOSE PUBLIC COMMENT Proposed By: Committeeman Doyle Seconded By: Committeeman DeLorenzo
Committeeman Kocubinski noted Congressman Kim would be having a town hall Saturday at 10:30 am. Committeeman DeLorenzo noted there was never any political affiliation use in the public buildings. The Committee members present were in agreement and noted the School venue was better suited.
2019-76 Authorizing a Closed Session Meeting to discuss the following matter(s) pursuant to N.J.S.A. 47:1A-1 and N.J.S.A. 10:4-12; Contract Matters, Personnel Matters and Litigation matters
RESOLUTION 2019-76
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
AUTHORIZING A CLOSED SESSION
MEETING
WHEREAS, the Open Public Meetings Act, P.L. 1975, Chapter 231 and P.L. 2001, C. 404, permits the exclusion of the public from a meeting in certain circumstances; and
WHEREAS, the Township Committee of North Hanover Township wishes to go into a closed Executive Session and is of the opinion that such circumstances presently exist which should not be discussed in public, and
WHEREAS. the Open Public Meetings Act pursuant to N.J.S.A. 47:1A-1 and N.J.S.A. 10:4-12 permits the Township Committee to discuss certain matter(s) in private, and in this case for the purpose of the Township Committee to discuss contract negotiations, litigation and personnel matters in this regard.
NOW, THEREFORE, BE IT RESOLVED by Township Committee of North Hanover Township that it will go into an Executive Session for the purpose of the Township Committee to discuss NJNG Litigation matter, Contract Matters, Litigation and Personnel matters.
BE IT FURTHER RESOLVED that the results of such discussion may be revealed at such time as the matter(s) are resolved and/or a contract(s) is signed and/or the negotiations are formally settled. Interested parties may contact the Township Clerk anytime during normal business hours for periodic updates as to the availability in this regard.
BACK TO PUBLIC SESSION
MOTION TO ADJOURN
7:37 pm Proposed By: Committeeman Doyle Seconded By: Committeeman DeLorenzo
Respectively submitted,
__________________
Mary Picariello, RMC/CMR/CTC
Township Clerk
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