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Board of Health 3rd QTR
NORTH HANOVER TOWNSHIP
TOWNSHIP COMMITTEE MEETING
MINUTES
July 15, 2021, 7:00 P.M.
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CALL TO ORDER Mayor Doyle called the meeting to order at 7:00 p.m.
FLAG SALUTE: Led by Mayor Doyle
ROLL CALL: Mayor Doyle Deputy DeBaecke Committeeman Forsyth Committeeman Kocubinski Committeeman O’Donnell
Absent: None
Also Present: Township Clerk Picariello and Township Attorney Roselli
SUNSHINE STATEMENT: “The provisions of the Open Public Meetings Act have been met. Notice of this meeting has been transmitted by email to the Courier Post, Burlington County Times and The Trenton Times as well as given to those having requested same and posted on the Township bulletin board located in the foyer of the municipal building”.
PUBLIC COMMENT AS IT RELATES TO AGENDA ITEMS Mayor Doyle opened the meeting to the public.
Mr. Wayne Voorhees – 226 Cookstown-New Egypt Rd – Inquired if the new ambulance would be doing hard or soft billing of residents. Committeeman O’Donnell noted it would be hard billing for the day time service until a permanent solution is worked out.
MOTION TO CLOSE PUBLIC COMMENT Proposed By: Deputy Mayor DeBaecke Seconded By: Committeeman O’Donnell
REVIEW OF CORRESPONDENCE There was no correspondence this evening.
ENGINEER’S REPORT
Clerk Picariello noted Engineer Hirsh submitted a written report this
evening and would not be in attendance.
She stated that the tree clearing for the park expansion has
begun. The award notices
for the Local Recreation Grant still have not been issued.
The Phase III of Schoolhouse Road was still awaiting bid approval
by the NJDOT along with the FY2022 award notice,
The Hanover Court Drainage project was being awarded this
evening. NJNG paving on
Jacobstown-Arneytown Road was complete including addressing the
drainage.
DEPARTMENT REPORTS FOR JUNE
2021
a.
Tax Collector
b.
Construction, Zoning & Mobile Homes
c.
North Hanover Courts
d.
Jacobstown Volunteer Fire Company
e.
Police Department
f.
Buildings and Grounds – Mayor noted this was not
provided due to illness.
MINUTES FOR APPROVAL
· July 1, 2021 – Regular Meeting
· July 1, 2021 – Executive Session
BILLS AND CLAIMS FOR APPROVAL
CONSENT AGENDA DEFINED:
All Resolutions listed on today’s consent agenda are to be considered as one vote by Township Committee and will be enacted by one motion. There will be no discussion of these items. If discussion is desired, that item will be removed from the consent agenda and considered separately.
NONE
NON-CONSENT AGENDA
2021-103 Resolution Rejecting all Bids for Emergency Medical Services
RESOLUTION 2021-103
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
RESOLUTION REJECTING ALL BIDS
FOR EMERGENCY MEDICAL SERVICES
WHEREAS, the Township
Committee duly advertised for the receipt of bids in connection with
Emergency Medical Services; and
WHEREAS, only one (1) bid for
Emergency Medical Services was received on March 18, 2021 and a 90-day
extension on award was agreed to; and
WHEREAS, Capital Health
submitted the only bid in the amount of Three Hundred Thousand Dollars
($300,000.00) ; and
WHEREAS, the Township
Committee has determined the bid substantially exceeds the cost estimate
for these services and substantially exceeds the Township’s
appropriation for the provision of said services; and
WHEREAS,
the Township
Committee therefore desires to reject the bid received from Capital
Health for EMS services in accordance with N.J.S.A. 40A;11-13.2 (a) and
(b).
NOW, THEREFORE, BE IT RESOLVED
by the Township Committee of the Township of North Hanover, County of
Burlington, State of New Jersey as follows:
1.
The Township
Committee does hereby reject all bids for Emergency Medical Services in
accordance with N.J.S.A. 40A:11-13.2 (a) and (b).
2021-104 Resolution of the Township Committee of the Township of North Hanover , Burlington County, New Jersey Awarding Emergency Contract to Quality Medical Transport in Accordance with N.J.S.A. 40A:11-6
RESOLUTION 2021-104
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
RESOLUTION OF THE TOWNSHIP
COMMITTEE OF THE TOWNSHIP OF NORTH HANOVER, BURLINGTON COUTNY, NEW
JERSEY AWARDING AN EMERGENCY CONTRACT TO QUALITY MEDICAL TRANSPORT IN
ACCORDANCE WITH N.J.S.A. 40A:11-6
WHEREAS,
North Hanover Township was
notified by Plumsted Fire District No. 1 that that it would terminate
its existing shared services agreement with the Township of North
Hanover for the provision of Emergency Medical Transport/Medical
Services effective July 18, 2021; and
WHEREAS,
North Hanover Township solicited bids for Emergency Medical Services
with one response being received and it was necessary for the Township
of North Hanover, pursuant to N.J.S.A. 40A;11-13.2 (a) and (b), to
reject said bid because it substantially exceeded the cost estimate for
said services and substantially exceeded the Township’s appropriation
for said services; and
WHEREAS,
the Township Committee also investigated other options for the provision
of EMS services, including entering into a shared services agreement
with other surrounding municipalities, however, they were also not
successful in those efforts; and
WHEREAS,
N.J.S.A. 40A:11-6 allows a
contract to be negotiated or awarded by a contracting unit without
public advertising for bids, notwithstanding that the contract price
will exceed the bid threshold, when an emergency affecting the public
health, safety or welfare requires immediate deliver of goods; and
WHEREAS,
the Township Committee has determined that an emergency condition exists
in the Township of North Hanover that affects the public health, welfare
and safety of the residents as it would be unable, without the award of
the contract, to provide emergency medical services to its residents
thereby necessitating the
award of an Emergency Contract for Emergency Medical Services.
NOW, THEREFORE, BE IT RESOLVED
by the Township Committee of the Township of North Hanover that as a
consequence of the emergency that presently exists as it relates to the
health, safety and welfare of the Township’s residents regarding the
necessity of the Township to provide emergency medical services that it
does hereby approve an Emergency Contract with Quality Medical
Transport, having an address at PO BOX 320, Bayville, New Jersey for
Emergency Medical Services utilizing North Hanover Township Ambulances
for a ninety (90) day period commencing July 19,2021 and terminating
October 17, 2021 and for an amount not to exceed $54,966.00 ($18,322 per
month).
BE IT FURTHER RESOLVED
that the Mayor and Municipal Clerk are hereby authorized to sign the
aforesaid contract on behalf of the Township for said emergency medical
services.
2021-105 Resolution Awarding Bid and Contract for Hanover Court Drainage Improvement Project
RESOLUTION 2021-105
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
RESOLUTION AWARDING BID AND CONTRACT FOR
HANOVER COURT DRAINAGE IMPROVEMENTS PROJECT
WHEREAS,
the Township of North Hanover desires to make drainage improvements on
Hanover Court; and
WHEREAS,
the Township of North Hanover issued a Notice to Bidders for purposes of
receiving sealed bids in accordance with the Specifications, Proposal
and Contract Documents prepared the Township Engineer;
and
WHEREAS,
on July 8, 2021 bids were received as follows:
Company
Vulcan Construction Inc.
$18,200.00
3 Hance
Drive
Cookstown, NJ 08511
Capela Construction Inc.
$22,350.00
20 Tranquility Court
Southampton, NJ 08088
RME Inc. & Sons
$24,900.00
3 Meirs Road
Cream Ridge, NJ 08514
Compass Construction Inc.
$26,000.00
31 North Main Street
New Egypt, NJ 08533
Crest Construction Group LLC
$27,075.00
880 Route 9
Little Egg Harbor, NJ 08087
Earle Asphalt Company
$31,313.13
PO BOX 556
Farmingdale, NJ 07727
Seacoast Construction
$87,125.00
15 Addington Court
East Brunswick, NJ 08816
WHEREAS,
the Township Engineer has reviewed the bid proposal submitted by Vulcan
Construction Inc. the apparent lowest responsible bidder and has
determined that the bid proposal is in compliance with the bid
specification requirements; and
WHEREAS,
if applicable, the Chief Financial Officer has certified the
availability of funds.
NOW THEREFORE, BE IT RESOLVED
by the Township Committee of the Township of North Hanover, County
of Burlington County, State of New Jersey that an award is hereby issued
to Vulcan Construction Inc. located at 3 Hance Drive, Cookstown, NJ
08511, for the improvements to Hanover Court Drainage located in the
Township of North Hanover as set forth in the bid specifications.
BE IT FURTHER RESOLVED
that the Mayor and/or Township Clerk is hereby authorized to sign the
aforesaid contract on behalf of the Township.
DISCUSSION Mayor Doyle stated Committeeman Forsyth and himself evaluated the Town for tree clearing. He noted several areas that need addressed shortly. They would determine the cost and report back.
TOWNSHIP COMMITTEE “COMMENTS” Committeeman O’Donnell noted the fire in Souths Mobile Park was successfully extinguished.
PUBLIC PARTICIPATION Questions, comments or statements from members of the public in attendance.
Mayor Doyle opened the meeting to the public.
Robert Gancarz – JVFC Chief – He thanked the Township Committee for their work on the EMS issues and looks forward to working with Quality.
MOTION TO CLOSE PUBLIC COMMENT Proposed By: Committeeman O’Donnell Seconded By: Committeeman Kocubinski
EXECUTIVE SESSION RESOLUTION 2021-106 Authorizing a Closed Session Meeting to discuss the following matter(s) pursuant to N.J.S.A. 47:1A-1 and N.J.S.A. 10:4-12; EMS Contract Matter, Contract Matters, Personnel Matters and Litigation matters
RESOLUTION 2021-106
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
AUTHORIZING A CLOSED SESSION
MEETING
WHEREAS, the Open Public Meetings Act, P.L. 1975, Chapter 231 and P.L. 2001, C. 404, permits the exclusion of the public from a meeting in certain circumstances; and
WHEREAS, the Township Committee of North Hanover Township wishes to go into a closed Executive Session and is of the opinion that such circumstances presently exist which should not be discussed in public, and
WHEREAS. the Open Public Meetings Act pursuant to N.J.S.A. 47:1A-1 and N.J.S.A. 10:4-12 permits the Township Committee to discuss certain matter(s) in private, and in this case for the purpose of the Township Committee to discuss contract negotiations, litigation and personnel matters in this regard.
NOW, THEREFORE, BE IT RESOLVED by Township Committee of North Hanover Township that it will go into an Executive Session for the purpose of the Township Committee to discuss EMS Contract Matter, Contract Matters, Litigation and Personnel matters.
BE IT FURTHER RESOLVED that the results of such discussion may be revealed at such time as the matter(s) are resolved and/or a contract(s) is signed and/or the negotiations are formally settled. Interested parties may contact the Township Clerk anytime during normal business hours for periodic updates as to the availability in this regard.
Mayor Doyle noted the meeting is
adjourned for 30 minutes.
BACK TO PUBLIC SESSION
Mayor Doyle reconvened the
meeting
MOTION TO ADJOURN
7:56 pm Proposed By: Committeeman O’Donnell Seconded By: Deputy Mayor DeBaecke
Respectively
submitted,
____________________
Mary Picariello, RMC/CMR/CTC
Township Clerk
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