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Board of Health 4TH QTR
NORTH HANOVER TOWNSHIP
TOWNSHIP COMMITTEE MEETING
MINUTES
October 21, 2021, 7:00 P.M.
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CALL TO ORDER Mayor Doyle called the meeting to order at 7:00 p.m.
FLAG SALUTE: Led by Mayor Doyle
ROLL CALL: Mayor Doyle Deputy Mayor DeBaecke Committeeman Forsyth Committeeman Kocubinski Committeeman O’Donnell
Absent: None
Also Present: Township Clerk Picariello and Substitute Township Attorney Greigel
SUNSHINE STATEMENT: “The provisions of the Open Public Meetings Act have been met. Notice of this meeting has been transmitted by email to the Courier Post, Burlington County Times and The Trenton Times as well as given to those having requested same and posted on the Township bulletin board located in the foyer of the municipal building”.
PUBLIC COMMENT AS IT RELATES TO AGENDA ITEMS Mayor Doyle opened the meeting to the public. There were no public comments this evening.
MOTION TO CLOSE PUBLIC COMMENT Proposed By: Deputy Mayor DeBaecke Seconded By: Committeeman O’Donnell
REVIEW OF CORRESPONDENCE
1.
NJ DEP letter concerning Plastic bag ban – Clerk
Picariello noted that on November 4th there is a plastic
straw ban and the bag ban is effective May 2022.
ENGINEER’S REPORT Engineer Hirsh was not present this evening.
DEPARTMENT REPORTS FOR
SEPTEMBER 2021
a.
Tax Collector
b.
Construction, Zoning & Mobile Homes
c.
North Hanover Courts (Not Available)
d.
Jacobstown Volunteer Fire Company
e.
Police Department
f.
Buildings and Grounds
MINUTES FOR APPROVAL
· October 7, 2021 – Regular Meeting
· October 7, 2021 – Executive Session
BILLS AND CLAIMS FOR APPROVAL
ORDINANCE – ADOPTION 2021-09 An Ordinance Amending Ordinance 2021-02 entitled “An Ordinance to Establish Salaries for Various Officials of the Township of North Hanover, Burlington County, State of New Jersey, and Regulating the Manner of Payment of Same”
COUNTY OF BURLINGTON
TOWNSHIP OF NORTH HANOVER
AN ORDINANCE
AMENDING ORDINANCE 2021-02 ENTITLED “AN ORDINANCE TO ESTABLISH SALARIES
FOR VARIOUS OFFICIALS OF THE TOWNSHIP OF NORTH HANOVER, BURLINGTON
COUNTY, STATE OF NEW JERSEY, AND REGULATING THE MANNER OF PAYMENT OF
SAME”
BE IT ORDAINED
that Ordinance 2021-02 entitled “An Ordinance To Establish Salaries for
Various Officials of the Township of North Hanover, Burlington County,
State of New Jersey, and Regulating the Manner of Payment of Same” is
hereby amended by the addition of two new positions and rates of pay as
follows (additions are bolded and underlined; deletions have
strikethrough):
SECTION 1:
The annual rate (unless otherwise specified) of compensation,
salary, wages of the following officers, appointees, and employees of
North Hanover Township is hereby fixed in the following schedule:
Title
PER HOUR
Clerk Typist
$13.00 - $20.00
SECTION 2:
All Ordinances inconsistent with the above are hereby repealed.
SECTION 3:
This Ordinance and the salaries herein are subject to all Federal
Law, rulings, and guidelines concerning prices and wages.
SECTION 4:
This Ordinance shall take effect after its final passage and
publication according to law.
MAYOR OPENS THE MEETING TO THE
PUBLIC There were no comments from the public.
MOTION TO CLOSE PUBLIC HEARING Proposed By: Deputy Mayor DeBaecke Seconded By: Committeeman Kocubinski
MOTION TO ADOPT ORDINANCE 2021-09
CONSENT AGENDA DEFINED:
All Resolutions listed on today’s consent agenda are to be considered as one vote by Township Committee and will be enacted by one motion. There will be no discussion of these items. If discussion is desired, that item will be removed from the consent agenda and considered separately.
2021-90
Resolution of the Township Committee of the Township of North
Hanover Adopting Employee Handbook for the Township of North Hanover
(carried)
RESOLUTION 2021-90
TOWNSHIP
OF NORTH HANOVER
BURLINGTON COUNTY
RESOLUTION OF THE TOWNSHIP
COMMITTEE OF THE TOWNSHIP OF NORTH HANOVER ADOPTING EMPLOPYEE HANDBOOK
FOR THE TOWNSHIP OF NORTH HANOVER
WHEREAS,
on May 7, 2009, the Township Committee adopted an Employee Handbook to
ensure that employees and prospective employees are treated in a manner
consistent with all applicable employment laws and regulations; and
WHEREAS, the Township
Committee adopted a revised Employee Handbook on September 29, 2016 and
September 6, 2018; and
WHEREAS, upon review
and recommendation of the Burlington County Joint Insurance Fund there
is a need to further replace the previous handbook with a new Employee
Handbook; and
WHEREAS, based upon
the Burlington County Joint Insurance Fund’s recommendation, the
Township Committee agrees that there is a need for the new Township of
North Hanover Employee Handbook.
NOW, THEREFORE, BE IT RESOLVED
by the Township Committee of the Township of North Hanover, in the
County of Burlington and State of New Jersey, as follows:
1.
That the
Township of North Hanover Employee Handbook, a copy of which is attached
as Schedule A, be and is hereby adopted.
2.
That the
Employee Handbook shall apply to all Township officials, appointees,
employees, volunteers and independent contractors, to the extent
applicable. In the event there is a conflict between these rules and any
collective bargaining agreement, personnel services contract or Federal
or State law, the terms and conditions of that contract or law shall
prevail. In all other
cases, the Handbook shall prevail.
3.
That this
Handbook is intended to provide guidelines covering public service by
Township employees and is not a contract. The provisions of this manual
may be amended and supplemented from time to time without notice and at
the sole discretion of the Township Committee.
4.
That to the
maximum extent permitted by law, employment practices for the Township
shall operate under the legal doctrine known as “employment at will.”
5.
A copy of the
amended Township of North Hanover Employee Handbook shall be provided to
all Township officials, appointees, employees, volunteers and
independent contractors, as applicable.
2021-91
Resolution of the Township Committee of the Township of North
Hanover Adopting Personnel Policies and Procedures Manual
(carried)
RESOLUTION 2021-91
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
RESOLUTION OF THE TOWNSHIP COMMITTEE OF THE TOWNSHIP OF NORTH HANVOER
ADOPTING PERSONNEL POLICIES AND PROCEDURES MANUAL
WHEREAS,
it is the policy of the Township of North Hanover to treat employees and
prospective employees in a manner consistent with all applicable
employment laws and regulations including, but not limited to Title VII
of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act
of 1972, the Age Discrimination in Employment Act, the Equal Pay for
Equal Work Act, the Fair Labor Standards Act, the New Jersey Law Against
Discrimination, the Americans with Disabilities Act, the Family and
Medical Leave Act, the Conscientious Employee Protection Act, the Public
Employee Occupational Safety and Health Act, (the New Jersey Civil
Service Act,) (the New Jersey Attorney General’s guidelines with respect
to Police Department personnel matters,) the New Jersey Workers
Compensation Act, the Federal Consolidated Omnibus Budget Reconciliation
Act (COBRA) and the Open Public Meeting Act; and
WHEREAS,
the Township Committee of the Township of North Hanover previously
adopted the North Hanover Township Personnel Policies and
Procedures Manual on August 15, 2015, and September 29, 2016,
respectively and has determined that based upon the recommendation of
the Burlington County Joint Insurance Fund there is a need to adopt new
personnel policies and procedures to ensure that employees and
prospective employees are treated in a manner consistent with these laws
and regulations.
NOW, THEREBY, BE IT RESOLVED
by the Township Committee of the Township of North Hanover that the
Personnel Policies and Procedures Manual, a copy of which is attached
hereto, be and is hereby adopted.
BE IT FURTHER RESOLVED
that these personnel policies and procedures shall apply to all Township
of North Hanover officials, appointees, employees, volunteers and
independent contractors. In
the event there is a conflict between these rules and any collective
bargaining agreement, personnel services contract or Federal or State
law, the terms and conditions of that contract or law shall prevail.
In all other cases, these policies and procedures shall prevail.
BE IT FURTHER RESOLVED
that the policies and procedures are intended to provide guidelines
covering public service by Township of North Hanover employees and is
not a contract. The
provisions of this manual may be amended and supplemented from time to
time without notice and at the sole discretion of the Township Committee
of North Hanover Township.
BE IT FURTHER RESOLVED
that to the maximum extent permitted by law, employment practices for
the Township of North Hanover shall operate under the legal doctrine
known as “employment at will.”
BE IT FURTHER RESOLVED
that all managerial/supervisory personnel are responsible for these
employment practices. The Township Clerk and the Township Attorney shall
assist all managerial/supervisory personnel in the implementation of the
policies and procedures in this manual.
2021-134 Resolution Amending Resolution 2021-124 Entitled “Resolution to Authorize the hiring of Temporary Clerical Help for Rabies Clinic”
RESOLUTION 2021-134
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
RESOLUTION AMENDING 2021-124
ENTITILED “RESOLUTION TO AUTHORIZE THE HIRING OF TEMPORARY CLERICAL HELP
FOR RABIES CLINIC”
WHEREAS,
there is a need for temporary office help in the Municipal Clerk’s
Office to assist with the 2021 Annual Free Rabies Clinic;
and
WHEREAS,
the Mayor and Township Committee desire to hire up to three (3) persons
to work temporarily to track said data entry, to assist the veterinarian
and to issue dog licenses during the duration of the clinic.
NOW, THEREFORE, BE IT RESOLVED
by the Township Committee of
the Township of North Hanover the following:
1)
That up to three (3) persons be hired to work temporarily in the
Municipal Clerk’s Office for a period not to exceed 2 hours on Saturday,
November 13, 2021 from 9:00 a.m. to 11:00 a.m.
2)
That the salary for said persons will be as follows:
·
Mary Picariello, Dog Registrar, $100 flat.
·
Twan
Berben,
Clerical Help $100 flat.
·
Joseph Greene, Clerical Help, $100 flat.
2021-135 Resolution Amending Resolution 2021-127 Entitled “Resolution Appointing Part-Time Clerk Typist”
RESOLUTION 2021-135
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
RESOLUTION AMENDING RESOLUTION 2021-127 ENTITLED “APPOINTMENT OF
PART-TIME CLERK TYPIST”
WHEREAS, N.J.S.A. Title 40 and Title 40A provide for the Appointment of Certain Officers, Appointees, and Employees to be appointed in Township Positions to carry out the lawful duties and responsibilities of the Township; and
WHEREAS, the Township Salary Ordinance provides for the rate of Compensation, Salary, or Wages of Certain Officers, Appointees and Employees of said Township.
NOW THEREFORE BE IT RESOLVED, that the following Officers, Appointees, and Employees are hereby appointed for their respective terms, as follows:
Part-Time Custodian Supervisor ~ Lacey Nicole Smith
Effective Date of Employment:
10/12/2021
BE IT FURTHER RESOLVED, that the above-named position will be compensated at a rate of $13.00 per hour, not to exceed 25 hours per week.
NON-CONSENT AGENDA
2021-136 Resolution Authorizing Change Order #1 to Vulcan Construction Inc. Related to Hanover Court Drainage Improvement Project
RESOLUTION 2021-136
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
RESOLUTION AUTHORIZING CHANGE ORDER #1 TO VULCAN CONSTRUCTION INC.
RELATED TO THE HANOVER COURT
DRAINAGE IMPROVEMENTS PROJECT
WHEREAS, by
Resolution 2021-105, the North Hanover
Township Committee awarded a Contract to Vulcan Construction Inc. for
the Hanover Court Drainage Improvements Project in the amount of
$18,200.00; and
WHEREAS,
the contract required
adjustment to
provide an additional stub to drain the area adjacent to the constructed
inlet and permit a future underdrain connection to the inlet in the
event an additional drainage issue occurs; and
WHEREAS, Change Order
#1 will bring the adjusted Contract price to $20,200.00 which is an
increase to the original Contract price by 10.99% and is permitted under
the Local Public Contracts Law, and the Regulations promulgated pursuant
thereto, and the Township Committee deems it appropriate to authorize
this Change Order, subject to and contingent upon compliance with the
conditions set forth below; and
NOW, THEREFORE, BE IT
RESOLVED by the Township Committee of the Township of North Hanover,
County of Burlington, State of New Jersey that Change Order #1,
submitted by Vulcan Construction, Inc. and reviewed and authorized by
the Township Engineer, is approved in the amount of $2,000.00 to be
added to the contract, resulting in an adjusted contract amount of
$20,200.00; and
BE IT
FURTHER RESOLVED
that nothing herein contained shall be deemed a waiver by the Township
of any claims it currently possesses, or may possess in the future,
regarding this Contract, the existing insurance policy, Performance and
Payment Bond, and any other rights, privileges or remedies otherwise
available to it.
RESOLUTION 2021-137
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
RESOLUTION EXTENDING CONTRACT
WITH QUALITY MEDICAL TRANSPORT IN ACCORDANCE WITH N.J.S.A. 40A:11-6
WHEREAS,
North Hanover Township was
notified by Plumsted Fire District No. 1 that that it would terminate
its existing shared services agreement with the Township of North
Hanover for the provision of Emergency Medical Transport/Medical
Services effective July 18, 2021; and
WHEREAS,
North Hanover Township solicited bids for Emergency Medical Services
with one response being received and it was necessary for the Township
of North Hanover, pursuant to N.J.S.A. 40A;11-13.2 (a) and (b), to
reject said bid because it substantially exceeded the cost estimate for
said services and substantially exceeded the Township’s appropriation
for said services; and
WHEREAS,
the Township Committee also investigated other options for the provision
of EMS services, including entering into a shared services agreement
with other surrounding municipalities, however, they were also not
successful in those efforts; and
WHEREAS,
N.J.S.A. 40A:11-6 allows a
contract to be negotiated or awarded by a contracting unit without
public advertising for bids, notwithstanding that the contract price
will exceed the bid threshold, when an emergency affecting the public
health, safety or welfare requires immediate delivery of goods; and
WHEREAS,
by Resolution 2021-14 adopted on July 15, 2021, the Township Committee
determined that an emergency condition existed in the Township of North
Hanover that affects the public health, welfare and safety of the
residents as it would be unable, without the award of the contract, to
provide emergency medical services to its residents thereby
necessitating the award of an Emergency Contract for Emergency Medical
Services to Quality Medical Transport for a ninety-day period; and
WHEREAS,
despite efforts to ameliorate the emergency condition, it remains in
effect and the emergency contract is set to expire on October 17, 2021,
therefore it is necessary for the Township Committee to extend term of
the contract to November 17, 2021, so that the Township Committee can
continue to pursue alternatives for providing emergency medical services
for its residents; and
WHEREAS,
the Chief Financial Officer has
certified that sufficient funds are available for payment of the
extension of the contract as stated herein.
NOW, THEREFORE, BE IT RESOLVED
by the Township Committee of the Township of North Hanover that as a
consequence of the emergency continue to exists as it relates to the
health, safety and welfare of the Township’s residents regarding the
necessity of the Township to provide emergency medical services it does
hereby approve extension of its
Emergency Contract with Quality Medical Transport, having an
address at PO BOX 320, Bayville, New Jersey for Emergency Medical
Services for period from October 17, 2021 and terminating November 17,
2021, for an amount not to exceed $18,322.00, with all other terms and
conditions of the existing contract, not amended hereby, remaining in
full force and effect.
BE IT FURTHER RESOLVED
that the Mayor and Municipal Clerk are hereby authorized to execute an
amendment agreement that on behalf of the Township for said emergency
medical services.
2021-138 Resolution Accepting Quote from Dittmer’s Nursery LLC for Laurel Drive Storm Drainage Improvements
RESOLUTION 2021-138
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
RESOLUTION ACCEPTING QUOTE FROM DITTMER’S NURSERY LLC FOR LAUREL DRIVE
STORM DRAINAGE IMPROVEMENTS
WHEREAS,
the Township of North Hanover desires to improve storm drainage
located on Laurel Drive in North Hanover Township; and
WHEREAS,
N.J.S.A. 40A:11-6.1, authorizes the solicitation of quotations, if
practicable; and
WHEREAS,
the Township has reviewed the quotes received and recommends the lowest
quote submitted by Amerifence; and
WHEREAS,
the Township of North Hanover has sufficient funding in place as
evidenced by the Chief Financial Officers certification of the
availability of funds.
NOW THEREFORE, BE IT RESOLVED
by the Township Committee of the Township of North Hanover, County of
Burlington County, State of New Jersey hereby accepts the lowest quote
by Dittmer’s Nursery LLC, for storm drainage improvements located on
Laurel Drive, North Hanover Township in the amount of $4,875.00.
BE IT FURTHER RESOLVED
that the Chief Financial Officer is hereby authorized to issue said
purchase order aforesaid on behalf of the Township.
DISCUSSION
·
2021 Reorganization Meeting – After discussion,
there was a general consensus to set January 6, 2022 for the annual
meeting.
Mayor Doyle noted the Tree
lighting was set for December 3rd at 7pm.
He also noted the free
Rabies Clinic will be held on
November 13 from 9am until 11am.
There will be no clinic in
January.
TOWNSHIP COMMITTEE “COMMENTS” Committeeman O’Donnell stated he noticed the volunteers were answering the majority of the evening EMS calls. He wanted to give that recognition and expressed appreciation.
Committeeman Forsyth noted he was appreciative of the volunteers. He noted with the farm equipment on the road everyone should drive safely.
Deputy Mayor DeBaecke also expressed appreciation for the volunteers.
Mayor Doyle noted he was always grateful for the volunteers and their efforts. He noted there was an accident in Chesterfield with a woman walking on the road who was hit and the accident was fatal. He noted be cognizant when driving. He noted dump trunks have been speeding on Route 528. He offered condolences on the loss of Colin Powell whom was a very good man and served the Country well.
PUBLIC PARTICIPATION Questions, comments or statements from members of the public in attendance.
Mayor Doyle opened the meeting to the public.
Ms. Danielle Auletto – Spartan Village – Ms. Auletto thanked everyone for their support on the drainage issue. She expressed condolence on the loss of Colin Powell and noted he served the Country well. She noted she got to see him at Boston University.
MOTION TO CLOSE PUBLIC COMMENT Proposed By: Deputy Mayor DeBaecke Seconded By: Committeeman O’Donnell
EXECUTIVE SESSION RESOLUTION 2021-139 Authorizing a Closed Session Meeting to discuss the following matter(s) pursuant to N.J.S.A. 47:1A-1 and N.J.S.A. 10:4-12 Plumsted Contract Matter, Contract Matters, Personnel Matters and Litigation matters
RESOLUTION 2021-139
TOWNSHIP OF NORTH HANOVER
COUNTY OF BURLINGTON
AUTHORIZING A CLOSED SESSION
MEETING
WHEREAS, the Open Public Meetings Act, P.L. 1975, Chapter 231 and P.L. 2001, C. 404, permits the exclusion of the public from a meeting in certain circumstances; and
WHEREAS, the Township Committee of North Hanover Township wishes to go into a closed Executive Session and is of the opinion that such circumstances presently exist which should not be discussed in public, and
WHEREAS. the Open Public Meetings Act pursuant to N.J.S.A. 47:1A-1 and N.J.S.A. 10:4-12 permits the Township Committee to discuss certain matter(s) in private, and in this case for the purpose of the Township Committee to discuss contract negotiations, litigation and personnel matters in this regard.
NOW, THEREFORE, BE IT RESOLVED by Township Committee of North Hanover Township that it will go into an Executive Session for the purpose of the Township Committee to discuss Plumsted Contract Matter, Contract Matter, Contract Matters, Litigation and Personnel matters.
BE IT FURTHER RESOLVED that the results of such discussion may be revealed at such time as the matter(s) are resolved and/or a contract(s) is signed and/or the negotiations are formally settled. Interested parties may contact the Township Clerk anytime during normal business hours for periodic updates as to the availability in this regard.
Mayor Doyle recessed for approximately 15 minutes for closed session at 7:16 pm.
BACK TO PUBLIC SESSION Mayor Doyle reconvened at 7:24 pm.
MOTION TO ADJOURN TIME OF ADJOURNMENT: 7:25 pm Proposed By: Deputy Mayor DeBaecke Seconded By: Committeeman O’Donnell
Respectively
submitted,
___________________
Mary Picariello, RMC/CMR/CTC
Township Clerk |