NORTH HANOVER TOWNSHIP

TOWNSHIP COMMITTEE MEETING MINUTES

JUNE 20, 2024 7:00 P.M.

VIA CONFERENCE CALL: Dial In: 1-888-482-9769; Access Code 4493305#

OR

IN PERSON

CALL TO ORDER Mayor DeBaecke called the meeting to order at 7:00 p.m.

FLAG SALUTE: Led by Mayor DeBaecke followed by a moment of silence

INVOCATION: Mr. Wayne Voorhees offered prayers for the Community and those affected by the heat wave. He asked for blessings and protections for the State and Country.

ROLL CALL: Mayor DeBaecke

Deputy Mayor O’Donnell

Committeeman Kocubinski

Absent: Committeeman Doyle and Committeeman Forsyth

Also Present: Township Clerk Mary Picariello and Township Attorney Roselli

SUNSHINE STATEMENT: “The provisions of the Open Public Meetings Act have been met. Notice of this meeting has been transmitted by email to the Courier Post, Burlington County Times and The Trenton Times as well as given to those having requested same and posted on the Township bulletin board located in the foyer of the municipal building”.

PUBLIC COMMENT AS IT RELATES TO AGENDA ITEMS

Mayor DeBaecke opened the meeting to the public. There were no public comments this evening.

MOTION TO CLOSE PUBLIC COMMENT

Proposed By: Mayor DeBaecke

Seconded By: Committeeman Kocubinski

REVIEW OF CORRESPONDENCE

There was no correspondence this evening.

ENGINEER’S REPORT

Ms. Katherine Villacis was present this evening for Engineer Hirsh. Ms. Villacis stated the FY24 CDBG grant awards still have not been awarded. She stated the FY23 NJDOT and FY23 NJDOT projects were being awarded this evening and contracts would be prepared after the award. She noted the FY25 NJDOT application will be filed shortly. She noted the public works contractor was preparing quote for the swale regarding at 627 Hanover Drive and for the Larrison Road inlet/headwall repair.

DEPARTMENT REPORTS FOR MAY 2024

1. Tax Collector

2. Construction, Zoning & Mobile Homes

3. North Hanover Court

4. Jacobstown Volunteer Fire Company

5. Fire Official

6. Police Department

MINUTES FOR APPROVAL

• June 6, 2024 – Regular Meeting

BILLS AND CLAIMS FOR APPROVAL

CONSENT AGENDA DEFINED:

All Resolutions listed on today’s consent agenda are to be considered as one vote by Township Committee and will be enacted by one motion. There will be no discussion of these items. If discussion is desired, that item will be removed from the consent agenda and considered separately.

2024-95 Resolution Rescinding Resolution 2024-36 Entitled “Resolution Appointing Per Diem Emergency Medical Technician”

RESOLUTION 2024-95

TOWNSHIP OF NORTH HANOVER

COUNTY OF BURLINGTON

RESOLUTION RESCINDING RESOLUTION 2024-36-A ENTITLED “RESOLUTION APPOINTING PER DIEM EMERGENCY MEDICAL TECHNICIAN”

WHEREAS, Resolution 2024-36-A appointed Michelle McCarthy as a per diem Emergency Medical Technician; and

WHEREAS, Michelle McCarthy has declined employment with the North Hanover Township Emergency Services;

NOW THEREFORE BE IT RESOLVED, that Resolution 2024-36-A is hereby rescinded.

2024-96 Resolution Accepting the Resignation of James Hill

RESOLUTION 2024-96

TOWNSHIP OF NORTH HANOVER

COUNTY OF BURLINGTON

RESOLUTION ACCEPTING THE RESIGNATION

OF JAMES HILL

BE IT RESOVLED, by the Township Committee of the Township of North Hanover that we hereby accept the resignation of James Hill. as a Part-Time Emergency Medical Technician for the Township of North Hanover effective March 5, 2024.

BE IT FURTHER RESOLVED, that a copy of this Resolution be forwarded to the following:

1. Personnel File James Hill

2. Chief Financial Officer

3. EMT Supervisor

2024-97 Resolution Accepting the Resignation of Nicholas Brown

RESOLUTION 2024-97

TOWNSHIP OF NORTH HANOVER

COUNTY OF BURLINGTON

RESOLUTION ACCEPTING THE RESIGNATION

OF NICHOLAS BROWN

BE IT RESOVLED, by the Township Committee of the Township of North Hanover that we hereby accept the resignation of Nicholas Brown. as a Part-Time Emergency Medical Technician for the Township of North Hanover effective May 24, 2024.

BE IT FURTHER RESOLVED, that a copy of this Resolution be forwarded to the following:

4. Personnel File Nicholas Brown

5. Chief Financial Officer

6. EMT Supervisor

2024-98 Resolution Appointing Per Diem Emergency Medical Technician

RESOLUTION 2024-98

TOWNSHIP OF NORTH HANOVER

COUNTY OF BURLINGTON

RESOLUTION APPOINTING PER DIEM EMERGENCY MEDICAL TECHNICIAN

WHEREAS, N.J.S.A. Title 40 and Title 40A provide for the Appointment of Certain Officers, Appointees, and Employees to be appointed in Township Positions to carry out the lawful duties and responsibilities of the Township; and

WHEREAS, the Township Salary Ordinance provides for the rate of Compensation, Salary, or Wages of Certain Officers, Appointees and Employees of said Township.

NOW THEREFORE BE IT RESOLVED, that the following Officers, Appointees, and Employees are hereby appointed for their respective terms, as follows:

PER DIEM EMT ~ John Wood

Effective Date of Employment: 06/06/2024

BE IT FURTHER RESOLVED, that the above-named positions will be compensated as per the Salary Ordinance and Salary Resolution at a rate of $18.00 per hour not to exceed 24 hours per week.

2024-99 Resolution Amending and Supplementing the Manual of Rules and Regulations for the Township of North Hanover Police Department

RESOLUTION 2024-99

TOWNSHIP OF NORTH HANOVER

COUNTY OF BURLINGTON

AMENDING AND SUPPLEMENTING THE MANUAL OF RULES AND REGULATIONS FOR THE TOWNSHIP OF NORTH HANOVER POLICE DEPARTMENT

WHEREAS, the Township of North Hanover has adopted a Manual of Rules and Regulations for the Township of North Hanover Police Department; and

WHEREAS, in accordance with N.J.S.A. 40A:14-118 and Rule 1:1.2 of the Manual, the Township may by Resolution amend or revoke any of the rules, regulations, or procedures previously adopted, and

WHEREAS, the Township Committee desires to adopt the Standard Operating Procedures (S.O.P.) numbered and entitled as follows:

Number Entitled

64 Automated License Plate Reader (ALPR)

65 Law Enforcement Notification Sharing (LENS)

NOW THEREFORE BE IT RESOLVED by the Township Committee of the Township of North Hanover, County of Burlington, that the above changes to the Manual of Rules and Regulations for the Township of North Hanover Police Department here hereby adopted.

BE IT FURTHER RESOLVED that in the event that any portion of this resolution is determined to be invalid, such determination shall not affect he remaining portions of the resolution, which are hereby declared to be severable.

2024-100 Resolution Approving the 2024-2025 Alcoholic Beverage Control Licenses in the Township of North Hanover, County of Burlington, State of New Jersey

RESOLUTION 2024-100

TOWNSHIP OF NORTH HANOVER

COUNTY OF BURLINGTON

RESOLUTION APPROVING 2024-2025 ALCOHOLIC BEVERAGE CONTROL

LICENSES IN THE TOWNSHIP OF NORTH HANOVER, COUNTY OF BURLINGTON, STATE OF NEW JERSEY

WHEREAS, applications have heretofore been filed with the State of New Jersey, Division of Alcoholic Beverage Control to renew Alcoholic Beverage Licenses; and

WHEREAS, the Chief of Police has reviewed said applications and recommends renewal without reservation; and

WHEREAS, the applications appear to be in proper form, municipal fees have been paid and are subject to review and approval by the Division of Alcoholic Beverage Control;

NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of North Hanover, in the County of Burlington and State of New Jersey, that the following Alcoholic Beverage Licenses in the Township of North Hanover for the period from July 1, 2024 until June 30, 2025, are hereby renewed effective the 1^st day of July, 2024, to the following licensees for the licensed premises at the address indicated.

PLENARY RETAIL COMSUMPTION LICENSES

0326-33-002-004 Matrix Hanover Golf, LLC

133 Larrison Road

North Hanover, NJ 08562

0326-33-001-007 Tara D. Bruni Tavern LLC

1 Cookstown-New Egypt Road

North Hanover, NJ 08562

PLENARY RETAIL DISTRIBUTION LICENSE

0326-44-003-004 Nickerson Inc., t/a Henry’s Liquor Store

173 Cookstown-New Egypt Road

North Hanover, NJ 08562

2024-101 Resolution Amending Chapter 19 Entitled “Fees” of the Revised General Ordinances of the Township of North Hanover

RESOLUTION 2024-101

TOWNSHIP OF NORTH HANOVER

COUNTY OF BURLINGTON

AMENDING CHAPTER 19 ENTITLED ‘FEES’ OF THE REVISED GENERAL ORDINANCES OF THE TOWNSHIP OF NORTH HANOVER

WHEREAS, Ordinance 2006-01 was duly adopted by the Township Committee of the Township of North Hanover on February 23, 2006; and

WHEREAS, the ordinance allows for any amendments to Chapter 19, entitled “Fees” to be adopted by majority vote of the governing body without the need for formal ordinance procedures; and

WHEREAS, the Governing Body has determined that the fees for Off-Duty Police Officers and related expenses should be adjusted as follows:

Section 19-030.1

13. MISCELLANEOUS FEES

Off-Duty Police Officer Pay and Related Expenses

Contracts signed at least twenty-four (24) hours in advance of assignment:

Officers hourly rate $70.00 $85.00 per hour Monday-Friday**

$97.50 $100.00 per hour Saturday/Sunday

$97.50 $100.00 per hour Holiday

Administrative costs $15.00 per hour*

* In the event Chief of Police arranges with Police agencies from surrounding communities for assistance in providing an off-duty detail, the $15.00 per hour administrative fee shall be paid such that North Hanover Township shall receive $9.00 per hour for costs associated with scheduling, invoicing and related administrative duties and $6.00 shall be paid to the assisting community.

Patrol Vehicle $150.00 per vehicle per day for the first eight (8) hours of a duty assignment plus $50.00 per vehicle for each four (4) hour increment above the initial eight (8) hours

** 1. If job exceeds eight (8) hours in a day, the police officer(s) shall receive $97.50 $100.00 per hour worked after eight (8) hours

2. If a private employer or entity cancels a job at least two (2) hours prior to the scheduled start time, it will not be responsible for any rate for officer time for said cancellation

3. If a private employer or entity cancels a job with less than two (2) hours’ notice, it will be charged for four (4) hours as follows:

1. $280.00 $340.00 per police officer

2. $60.00 administrative fee; and

3. $150.00 per police vehicle per day.

4. For purposes of this section, the term “day” is defined as a twenty-four (24) hour period commencing 12 midnight to 11:59:59 PM. A new day commences at 12 midnight, thereby requiring an additional police vehicle fee of $150.00 at 12 midnight if a police vehicle is utilized beyond 11:59:59 PM.

NOW THEREFORE BE IT RESOLVED, by the Township Committee of the Township of North Hanover, County of Burlington, that the change in the fees for Off-duty Police Officers and related expenses be and are hereby approved and adopted; and

BE IT FURTHER RESOLVED that this Resolution shall take immediately upon its adoption.

2024-102 Resolution Authorizing Approval for Submission of a Grant Application to New Jersey Department of Transportation, Municipal Aid Grant Program MA-2025 for Improvements to Jacobstown-Arneytown Road

RESOLUTION 2024-102

TOWNSHIP OF NORTH HANOVER

COUNTY OF BURLINGTON

RESOLUTION authorizing APPROVAL FOR submission of A GRANT APPLICATION to NEW JERSEY DEPARTMENT OF TRANSPORTATION, MUNICIPAL AID GRANT PROGRAM ma-2025 FOR IMPROVEMENTS TO jacobstown-arneytown road

NOW THEREFORE, BE IT RESOLVed that the North Hanover Township Committee formally approves the grant application for the above stated project; and

BE IT further RESOLVed that the Mayor and Clerk are hereby authorized to submit an electronic grant application identified as MA-2025-Improvements to Jacobstown Arneytown-00149 to the New Jersey Department of Transportation on behalf of the Township of North Hanover; and

BE IT further RESOLVed that the Mayor and Clerk are hereby authorized to sign the grant agreement on behalf of the Township of North Hanover and that their signature constitutes acceptance of the terms and conditions of the grant agreement and approves the execution of the grant agreement.

2024-103 Resolution to Amend Capital Budget

RESOLUTION 2024-103

TOWNSHIP OF NORTH HANOVER

COUNTY OF BURLINGTON

RESOLTUION TO AMEND CAPITAL BUDGET

WHEREAS, the Township Committee of the Township on North Hanover, County of Burlington desires to amend the 2024 Capital Budget by inserting thereon or correcting the items as shown in such Budget for the following reasons:

Add certain project(s) not previously described, and amend certain project(s) previously described in the 2024 Adopted Budget.

NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township on North Hanover, County of Burlington that the following changes be made to the Capital Budget of the year 2024:

AMENDMENT TO CAPITAL BUDGET OF THE

TOWNSHIP ON NORTH HANOVER

COUNTY OF BURLINGTON, NEW JERSEY

Project Schedule for 2024

Method of Financing

CAPITAL 2024 BUDGET

IMP FUND APPROPRIATION

ESTIMATED FUND GRANTS IN DEBT

PROJECT COST BALANCE AID AUTHORIZED

General

Improvements:

From:

Various

Improvements $ 1,246,000.00 $ 62,300.00 $ 104,000.00 $ 1,079,700.00

To:

Purchase of

Police Vehicles $ 60,000.00 $ 60,000.00

Improvements to

Municipal Building $ 10,000.00 $ 10,000.00

2024-104 Resolution Accepting the Resignation of Ashlee Walsh

RESOLUTION 2024-104

TOWNSHIP OF NORTH HANOVER

COUNTY OF BURLINGTON

RESOLUTION ACCEPTING THE RESIGNATION

OF ASHLEE WALSH

BE IT RESOVLED, by the Township Committee of the Township of North Hanover that we hereby accept the resignation of Ashlee Walsh. as a Part-Time Emergency Medical Technician for the Township of North Hanover effective May 24, 2024.

BE IT FURTHER RESOLVED, that a copy of this Resolution be forwarded to the following:

1. Personnel File Ashlee Walsh

2. Chief Financial Officer

3. EMT Supervisor

NON-CONSENT AGENDA

2024-105 Resolution to Award Contract for Ivy Lane and Chestnut Drive Improvements NJDOT FY 2024

RESOLUTION 2024-105

TOWNSHIP OF NORTH HANOVER

COUNTY OF BURLINGTON

RESOLUTION TO AWARD A CONTRACT FOR

IVY LANE & CHESTNUT DRIVE IMPROVEMENTS NJDOT FY 2024

WHEREAS, the Township of North Hanover (the ‘Township’) applied for and received a FY 2024 NJDOT Municipal Local Aid Grant in the amount of $130,560.00 for roadway improvements to Ivy Lane & Chestnut Drive, and

WHEREAS, the Township proceeded to solicit bids for the Ivy Lane & Chestnut Drive Improvements project and received two (2) bid responses as indicated on the attached Summary of Bids, with the low bid in the amount of $131,600.00 submitted by Arawak Paving Company, and

WHEREAS, the lowest qualified bid is below the Engineer’s Estimate and submitted by a Contractor who has previously completed work for the Township; and the bid was in close proximity to the grant funding available for the project, and the Township intends to supplement the funding to complete the project, and

WHEREAS, the Township Engineer has reviewed the submitted bids and recommended award of the contract to Arawak Paving Company in the amount of $131,600.00 via correspondence dated June 17, 2024, subject to the conditions contained therein,

Now, therefore, be it resolved by the Township Committee of the Township of North Hanover that the project known as the Ivy Lane & Chestnut Drive Improvements project, is awarded to Arawak Paving Company in the amount of $131,600.00, subject to submission of required documentation.

2024-106 Resolution to Award Contract for Stewart Road and Ivy Lane Improvements NJDOT FY 2023

RESOLUTION 2024-106

TOWNSHIP OF NORTH HANOVER

COUNTY OF BURLINGTON

RESOLUTION TO AWARD A CONTRACT FOR

STEWART ROAD & IVY LANE IMPROVEMENTS NJDOT FY 2023

WHEREAS, the Township of North Hanover (the ‘Township’) applied for and received a FY 2023 NJDOT Municipal Local Aid Grant in the amount of $181,070.00 for roadway improvements to Stewart Road & Ivy Lane, and

WHEREAS, the Township proceeded to solicit bids for the Stewart Road & Ivy Lane Improvements project and received two (2) bid responses as indicated on the attached Summary of Bids, with the low bid in the amount of $174,113.13 submitted by Earle Asphalt Company, and

WHEREAS, the lowest qualified bid is below the Engineer’s Estimate and submitted by a Contractor who has previously completed work for the Township; and the bid was in close proximity to the grant funding available for the project, and

WHEREAS, the Township Engineer has reviewed the submitted bids and recommended award of the contract to Earle Asphalt Company in the amount of $174,113.13 via correspondence dated June 17, 2024, subject to the conditions contained therein,

Now, therefore, be it resolved by the Township Committee of the Township of North Hanover that the project known as the Stewart Road & Ivy Lane Improvements project, is awarded to Earle Asphalt Company in the amount of $174,113.13, subject to submission of required documentation.

DISCUSSION

There were no discussion items this evening.

TOWNSHIP COMMITTEE “COMMENTS”

There were no comments this evening.

PUBLIC PARTICIPATION

Questions, comments or statements from members of the public in attendance.

Mayor DeBaecke opened the meeting to the public. There were no public comments this evening.

MOTION TO CLOSE PUBLIC COMMENT

Proposed By: Mayor DeBaecke

Seconded By: Committeeman Kocubinski

EXECUTIVE SESSION RESOLUTION

2024-107 Authorizing a Closed Session Meeting to discuss the following matter(s) pursuant to N.J.S.A. 47:1A-1 and N.J.S.A. 10:4-12 Potential Contract Matter, Contract Matter, Personnel and Litigation matters

RESOLUTION 2024-107

TOWNSHIP OF NORTH HANOVER

COUNTY OF BURLINGTON

AUTHORIZING A CLOSED SESSION MEETING

WHEREAS, the Open Public Meetings Act, P.L. 1975, Chapter 231 and P.L. 2001, C. 404, permits the exclusion of the public from a meeting in certain circumstances; and

WHEREAS, the Township Committee of North Hanover Township wishes to go into a closed Executive Session and is of the opinion that such circumstances presently exist which should not be discussed in public, and

WHEREAS. the Open Public Meetings Act pursuant to N.J.S.A. 47:1A-1 and N.J.S.A. 10:4-12 permits the Township Committee to discuss certain matter(s) in private, and in this case for the purpose of the Township Committee to discuss contract negotiations, litigation and personnel matters in this regard.

NOW, THEREFORE, BE IT RESOLVED by Township Committee of North Hanover Township that it will go into an Executive Session for the purpose of the Township Committee to discuss Potential Contract Matter, Contract Matters, Litigation and Personnel matters.

BE IT FURTHER RESOLVED that the results of such discussion may be revealed at such time as the matter(s) are resolved and/or a contract(s) is signed and/or the negotiations are formally settled. Interested parties may contact the Township Clerk anytime during normal business hours for periodic updates as to the availability in this regard.

TABLED INDEFINITLEY

MOTION TO ADJOURN 7:10 pm

Proposed By: Mayor DeBaecke

Seconded By: Committeeman Kocubinski

Respectively submitted,

_________________________

Mary Picariello, RMC/CMR/CTC

Township Clerk